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How to apply.

How to apply

Interested applicants can apply for a Pawarim Komuniti grant at any time.

There is no deadline for submission however, applications are technically reviewed by the Pawarim Komuniti Secretariat three times a year and applicants are encouraged to provide their application by the following final dates:

  • 1 August 2022
  • 21 November 2022

Applicants are encouraged to take the necessary time required to download and read the General Information and complete the Expression of Interest Application Form.

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Eligibility

Papua New Guinean organisations seeking funding for off-grid electrification projects in their province PGK500,000 to PGK5 million per project, and who meet the below criteria, are encouraged to apply:

Are registered with PNG Investment Promotion Authority (IPA)

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Can provide a valid Tax Identification Number (TIN)

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Can provide a valid Certificate of Compliance issued by PNG Internal Revenue Commission (IRC)

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Have clear and certified land title for mini grid projects

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Can demonstrate audited accounts of the last two consecutive years without major qualifications

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Possess relevant experience managing projects in a similar field

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

Have support letters from the relevant provincial administration and or communities at the proposed project sites for ownership and long-term sustainability

Should the applicant/s be invited to submit a full proposal, Pawarim Komuniti will conduct a Due Diligence Preliminary Partner Statement prior to submission. A detailed Due Diligence Assessment will also be conducted prior to the awarding of the grant.

FAQs

1. Policy and regulatory compliance

1.1 Off-Grid Electrification in PNG

In PNG, regulation of the energy sector falls within the mandate of the National Energy Authority (NEA) for licensing and tariffs and PNG Power Limited (PPL), for technical standards.

A Small Power Systems Regulatory Framework has been developed by the NEA (with previous work undertaken by the ICCC) and will become the main policy document in the off-grid energy sector. All Pawarim Komunti projects must abide by this Regulation and must obtain the relevant registration or license from the NEA before commencing any project activities.

Pawarim Komuniti remains dedicated to working with other development partners, the NEA and other relevant institutions to ensure projects under the program align and comply with government priorities and requirements.

2. Environmental protection

2.1 Environmental Permits

Depending on the nature of the Project, the Pawarim Komuniti team will assist grantees with advice through the Conservation and Environment Protection Agency (CEPA) process.

2.2 Is there a recommended format for the Initial Environmental Examination (IEE) or Environmental Impact Assessment (EIA)?

Pawarim Komuniti does not specify a format or template, as some organisations have their own processes for identifying and managing environmental impacts. For an IEE or EIA at this stage, Pawarim Komuniti will require an overview of the main anticipated environmental impacts under your project and any mitigation measures planned. Pawarim Komuniti may be in touch to request further details as required, following your submission.

3. Monitoring, Evaluation and Learning (MEL)

3.1 What needs to be in a MEL plan?

The Monitoring and Evaluation plan should be an expansion of Section 3.0 of the form, with details on the key/main development outcomes anticipated and broadly on how they would be measured and tracked/monitored. This could be in the form of a table, including intended outcomes/impacts, indicators, and how success will be measured. Should your application be successful, Pawarim Komuniti team will work with you to further develop this into a full Project Logic and MEL Plan.

4. Gender Equity, Disability and Social Inclusion (GEDSI)

4.1 What is GEDSI? What does it mean?

Gender Equity is ensuring that there is fairness and justice in the distribution of benefits and responsibilities between women and men.

Social Inclusion is ensuring that people/ groups who are socially excluded, such as people with disabilities, are given equal opportunities to participate in and contribute meaningfully to development and benefit from these projects/ developments.

4.2 How do we ensure GEDSI is mainstreamed in our project activities? Why is it important?

Pawarim Komuniti encourages GEDSI considerations/ elements to be mainstreamed into project activities where possible. Below are two starting points that can guide projects to identify activities that can have GEDSI elements mainstreamed.

  • Identify beneficiaries as women, girls, people with disabilities, and other vulnerable people/ groups
  • Involve women, girls, and people with disabilities (where/ when possible) to participate in the design, implementation, and sustainability of projects

Mainstreaming GEDSI ensures that projects consider the different needs of women, men, youth, and people with disabilities (where relevant) and is beneficial to everyone in the community.

Example: 1) Ensuring that women, girls and people with disabilities are able to participate in trainings/ workshops that are conducted by you. 2) Ensuring that people with a disability are able to reach and operate light switches and power points (accessible).

4.3 Are there any resources available?

The Pawarim Komuniti team will provide a GEDSI and Safeguards Action Plan template which will guide you to mainstream GEDSI in your project activities. If you require further support, the Program GEDSI and Safeguards officer will be happy to assist.

5. Attachments to the Full Proposal Form

5.1 Do you have templates for the attachments requested?

Pawarim Komuniti does not have templates for the remainder of the requested attachments and will accept any similar pre-prepared documents that partner organisations have developed, and/or simple letters/statements/reports that summarise your work or intentions in each area. The Program may be in touch to request further details as required.

Should your application be successful, Pawarim Komuniti will conduct due diligence assessments that will require some specific additional details building from your submission. This will then be in our standardised formats.

5.2 A procurement plan is listed in the attachments. What does this involve?

This should be a brief document outlining the main contractors (if pre-selected), services and products that will need to be procured under the project, how they will be procured, from what service providers, and in what time frame.

5.3 What is needed in the attachment for “Project design, load calculations, component selection, specifications or feasibility/detail design”?

This summary document should include a brief overview of the technical design details. However, it does not need to be a comprehensive technical proposal. Please include basic system requirements and components, estimated load and basic design detail.

5.4 What is needed in a Gender Action Plan?

Provided by Pawarim Komuniti team upon request, as some organisations have their own plans and policies.

5.5 What needs to be in a monitoring plan?

The monitoring plan should be an expansion on Section 3.0 of the form with details on the key/main development outcomes anticipated, and broadly on how they would be measured and tracked/monitored. This could be in the form of a table, including intended outcomes/impacts, indicators, and how success will be measured. Should your application be successful, Pawarim Komuniti team will work with you to further develop this into a full Project Logic and MEL Plan.

5.6 Financial Analysis and Budget and Financial Management Plan

The Financial Analysis and Budget and Financial Management Plan will be accepted in any format that suits the applicant organisation, provided it feeds into and is consistent with the information provided in Section 6 of the Full Proposal Form. Should the application be successful, further standardised templates will be provided as part of Due Diligence assessment.

Financial Analysis and Budget and Financial Management Plan provided at the full proposal stage should be simple and clear, and can be provided in Microsoft Excel or Microsoft Word format.

5.7 What is expected from a Co-funding Commitment Letter?

This can be a brief letter from any organisation/partners who are committed to co-funding the project. It should include any key conditions (i.e. whether or not their funding is contingent on successful grant funding from Pawarim Komuniti).

5.8 What should be included in the Land or water entitlement and/or a plan addressing land or water issue?

This should be a statement from landowners confirming support for the intended activities and consent for them to occur on their land. If the landowners group is a partner organisation, a similar letter or signed statement should be included outlining the arrangement between landowners and land use. For hydroelectricity projects, a similar description of right to water use should be articulated in a short letter or signed statement.

5.9 Is there a recommended format for the IEE or EIA?

Pawarim Komuniti does not specify a format or template, as some organisations have their own processes for identifying and managing environmental impacts. For an IEE or EIA at this stage, Pawarim Komuniti will require an overview of the main anticipated environmental impacts under your project and any mitigation measures planned. This could be in the form of a table. The Program may be in touch to request further details as required, following your submission.